Abstract Submission Guidelines

An abstract is a short summary of your experiment/research. Like a paper it should contain an introduction, methods, results and conclusions (although these actual headings are not required). If done well, it makes the reader want to learn more about your research.
These are the basic components of an abstract in any discipline:

1. Motivation/problem statement: What are you studying? Why do we care about the problem? What practical, scientific gap is your research filling?

2. Methods/procedure/approach: What did you actually do to get your results?

3. Results: As a result of completing the above procedure, what did you learn?

4. Conclusion/implications: What are the larger implications of your findings, especially for the problem/gap identified in step 1?

5. Many abstracts will also feature tables, figures, abbreviations and references.

It helps to write your abstract section by section to make sure that it is complete. At this stage, don’t worry too much about any length requirements for the abstract. After writing the first draft, check to see if it fits within any length restrictions you have been given. If it is too long (which is usually the case at this stage), check to see where it could be made more concise. Remove redundancies and unnecessary details and substitute wordy passages for concise phrases. Ask a colleague or supervisor to read the abstract and offer feedback. They can often help pinpoint text that is confusing or redundant. Finally, make sure to spell check and proofread carefully.

The word limit is 30words.

The title must be brief and indicate clearly the nature of the investigation.

Enter the title in SENTENCE case. Do NOT use all capital letters for the title.

Formatting must ONLY be added to the title to include any superscripts and subscripts. Abbreviations must not be used in the title.

The word limit is 300 words.   

There is no requirement to include full experimental protocols. However, sufficient information must be given within the text, or by reference to published work, to indicate how the experiments were performed. In addition, please note the specific details required on experiments with animals, animal tissues, humans or human tissues (see https://www.gov.uk/guidance/research-and-testing-using-animals).  

Authors must include within the abstract a clear description of the results and all the appropriate data to support any conclusion they wish to make; an abstract without supporting data will be rejected.

Sufficient data should be provided to support the conclusions. The following values should be included if appropriate:  

  • n numbers  
  • summary measures and statistical significance e.g. mean/median and S.E.M./S.D.  
  • statistical significance (appropriate test specified 
  • number of replicates for non-numerical data e.g. Western blots, immunocytochemistry, etc.  

At the meeting, authors are expected to present within their Communication all the data described in the abstract.  

All abbreviations must be explained within the text. 

Abbreviations should be those accepted in the field; new abbreviations should be avoided whenever possible. Authors are reminded that a large number of abbreviations within an abstract can detract from its sense.  

An abstract may be rejected if the science is obscured by poor English. Authors who are not confident about writing in English should have their text checked by a competent English speaker. 

Tables, figures and images can all be submitted in the online submission form.  

 The good features of a table are:  

  • it is numbered  
  • the legend explains key details of the experiment  
  • error terms such as standard deviation are clearly stated  
  • it explains the meaning of unusual abbreviations  
  • Tables should provide enough information on what statistical test and significance level were used  

The good features of a figure are:  

  • it has clearly labelled axes  
  • informative legends  
  • it has simple symbols/colour codes that can be readily distinguished for different treatment groups  
  • its font sizes and line thicknesses are sufficiently large/bold to read  
  • it is self-contained  

It is important to upload a figure with enough detail to be acceptable for print. You are able to check this at the proof stage during abstract submission.    

Please consider that some people in attendance at our conference may suffer with a form of colour-blindness. Any images included in an abstract should be screened to ensure that they are accessible for a person experiencing any one of the three types of colour-blindness.  

For micrographs with three or more channels ensure that you include either a greyscale picture of each channel, or the combination of most important two channels in magenta and green.  

Where possible, avoid conveying information in colour only. Show difference BOTH in colour and shape (solid and dotted lines, different symbols etc.).  

For graphs and line drawings, label elements of the graph on the graph itself rather than colour coding them. 

A maximum of five references is allowed.    

Reference style Cite Them Right (Harvard). Formatting references example:

Kawashima, Y. et al. (2010) “High-Yield Peptide-Extraction Method for the Discovery of Subnanomolar Biomarkers from Small Serum Samples”, Journal of Proteome Research, 9(4), pp. 1694-1705. doi: 10.1021/pr9008018.

After entering all authors, YOU MUST put them in the order they should appear on the abstract in the publication. You can do this by dragging each author box into the correct order. Failure to properly order the authors will result in their being incorrectly listed when/if the abstract is published. You must also identify the presenting author that should be the first on the list and underlined 

It is extremely important that you properly categorise your abstract so that it will go to the appropriate review group. 

About Us

The NEPG conference is the largest student led annual biomedical conference in the UK, offering postgraduate students valuable presentation and networking opportunities with their peers.

nepg.conference[at]newcastle.ac.uk

previous years

Social Media

For any questions and/or feedback about the website, please contact:

atakan.nalbant[at]newcastle.ac.uk